This article covers the stock management features in MyCashflow.

Enabling stock tracking for products and variations

To track the stock status of products and variations and make stock entries, you need to enable stock tracking:

  1. Optional: If the product has variations, select from the list the variation for which you want to enable stock tracking.
  2. Give the product or variation a barcode and/or stock location.

    When you set one or both of these details, a stock keeping unit (SKU) is created for the product/variation, which you can later find on the Stock > Stock entries page in the admin.

  3. Select in the product or variation details.

    The stock tracking form opens. See the description of the form's settings..

  4. Fill in the required settings on the form.
  5. Press Save.

Now that stock tracking is enabled, all changes made to the product's or variation's stock balances are saved to its stock keeping unit. You can see the changes on the admin panel pages Stock > Stock history.

Adding stock balances

Stock balances are increased using stock entries.

  1. Go to the Stock > Stock entries page.
  2. Click the New stock entry button.
  3. Give the stock entry a name and a comment, then click the Save button.

    This information can help you read the stock history later.

    The product scan-in page opens.

  4. Specify the stock keeping units to add to the entry by scanning their barcodes or using the search field on the page.
  5. Enter the quantity to add to stock for each product.
  6. Once the contents of the stock entry are ready, click the Save balance changes button.

Decreasing stock balances

You can decrease stock balances from the stock settings of products and variations:

  1. Optional: Enable the setting on the product or variation, if it is not already enabled.

    The stock keeping unit settings open for editing on the product card.

  2. Set the stock keeping unit's new stock balance in the field.
  3. Save the stock settings.

Stock management settings

Specify the product's stock management information on the Stock product form, which is on the Stock tab of the product card. If the product has variations, the information must be entered and saved separately for each variation's details.

You can set the product's barcode, stock place and data needed for customs clearance as well as enable stock tracking.

  • Barcode: Enter the product's international GTIN (Global Trade Item Number) identifier using numbers. You can use any of the following types of identifiers:
    • EAN: the International, or originally European Article Number (8, 13 or 14 digits).
    • ISBN: the International Standard Book Number, compatible with the EAN standard (13 digits).
    • JAN: the Japanese Article Number, compatible with the EAN standard (8 or 13 digits).
    • UPC: the Universal Product Code, used mostly in North America (12 digits).

    In addition to numerals, the identifier may include hyphens. They have no technical significance, but a sequence of numbers broken up by dashes is easier to visualize.

    The right barcode helps internet search engines classify product pages and organize search results. A wrong barcode may result in the product being excluded from Google's shopping ads and product feeds.

    Barcodes that aren't correct GTINs are removed from product feeds automatically by MyCashflow. If you still want to deviate from the GTIN standard, you can ask MyCashflow customer service to disable barcode validation for product feeds.

  • Stock place: Enter the product's location in stock in the field.
  • Tariff code: Enter CN code used in export declarations and EU intra-trade statistical reports (8 numeric characters). You can find the up-to-date tariff nomenclature on the Finnish Customs website.
  • Country of origin: Select country where the product is manufactured, assembled, or substantially finished.
  • : Enable stock tracking along with its advanced settings:
    • : Enter the product's stock balance, that is, the number of units in stock.
    • Alarm level: The stock balance below which the stock keeping unit (SKU) receives an alarm threshold marking (read more about stock alarms).
    • : Customers can order the product even if it is not in stock, which means the delivery time is longer than usual.
      • You can enter the estimated delivery time in days in the Backorder estimate field (for example 7–14). The time estimate you enter is shown on the product page (read more about backorder products).